The Build Process - Project Control Cycle Components - Part 3

The project control cycle applies just as readily to activities such as demolition, installation of  plumbing fixtures, floor and wall tile, and painting as it does to the suppliers who are providing the materials and products used to build your renovation. Your project’s success, and especially for a seemingly small one like a bathroom, needs to follow a Project Control Cycle  because one small deviation can have a significant impact on the progress of the work.

Here is a more detailed explanation for each of the Project Control Cycle components.

Set Initial Goals

The first task in the project cycle is to set goals for each of the activities. This step needs to be completed before the job is awarded to the contractor to do the work.  Many of the goals you are required to identify are the project pricing, materials selected, and the completion of the contract documents such as the detailed working drawings, scope of work and specifications.

The pricing allows you to arrive at an initial cost for the project. The working drawings, scope of work, and specifications identify who is going to do the work, where it’s going to be done, what materials are to be used, and how long the project will take. Simply put, the budget for the construction should not exceed the costs anticipated in the estimate nor can the time planned in a schedule exceed the number of days permitted.

Why? Under the terms of the contract, expectations for the budget and schedule are clearly disclosed.

It is important these initial goals are established and agreed to in writing before any work starts. Knowing what these goals are allows you to measure the project’s progress enabling you to address issues in a proactive rather than a reactive manner. So if your scope of work outlines a task needs to be completed in 1 day, and 3 days later the task is still not complete, the damage this delay causes to the project becomes extremely evident, especially if it’s the early stages, such as the site preparation activity.

Establish Job Plans

Establishing your project’s Job Plan is a three step process.  

First, the job is broken down into its composite parts or activities.  

The second step is to plan and optimize the activity for maximum efficiency.  For example, some of the activities may be Site Preparation, Demolition, Mechanical Rough-in, Framing, etc..

Lastly, with the activities identified, these are then strung together in a realistic order of work.  This order of work is converted into a diagram and calculations are applied to determine at what time and on what dates the activity should take place.  

The result is a plan you can use as a guide for all of those involved with building the job. The job plan is used to effectively cope with the inevitable changes that will occur.

Monitor Progress

Monitoring progress of the project is a two step process.  

The first part is carried out on the job site at regular intervals and involves monitoring the actual events occurring. This may happen once or twice a day, typically being at the beginning and half way through the day.  The purpose of this monitoring activity is to determine who is on site and/or confirm if the materials have arrived or are available for the work scheduled.

The information gathered from the monitoring activity is compared to the working drawings to confirm the work is being done to meet the design developed. The specifications are consulted to ensure the correct materials delivered are those purchased. Jobsite health and safety practices and standards are important, and the trades doing the work are observed to confirm they are meeting those standards.

The second step of the process is to monitor the schedule, or schedule monitoring as it’s called, and this is done on an activity by activity basis to measure if: the work starts on time, is performed within the time allocated, and is completed according to the schedule.  Schedule monitoring is done at all stages of construction, from set-up to the final cleaning. This includes the performance of all of the required inspections too.

The Build Process - Your Project and the Project Control Cycle - Part 2

To bring order to the seemingly chaotic world of construction, a formal method is used to control, monitor, evaluate, support decision making, and allow you to understand how well your project is progressing once it’s underway. Your contractor’s goal is to meet each of the objectives you define and outline in your construction contract and those objectives are to:

• Establish a realistic schedule
• Work within a realistic budget
• Identify resources/materials used
• Define the project’s outcome

To manage a project such as a bathroom renovation, the method used to do all of this is called the Project Management Cycle. Basically, it’s a term used to identify the project’s performance criteria, allowing you to control and monitor the progress of the job.  Using a Project Management Cycle enables your contractor to establish short term goals and you to determine if these goals are being met.  

If project goals are not being met, the Project Management Cycle will show you how successful or unsuccessful your project is so action can be taken to get everything back on track, fast, or keep on making steady progress.

To do this, the Project Control Cycle allows you understand the who, what, when and how of your project to:

• Control material and personnel resources
• Organize trades
• Direct activities
• Decide on the use of resources and individuals
• Control and direct trades toward a goal
• Define a formal decision making process to achieve specific goals

You need to be able to understand how this is being accomplished because your project has the following characteristics:

• It’s fractured
• There a large number of disconnected people involved (craftsmen, subcontractors, suppliers, designers, and you, the owner)
• Suppliers and installers need to be coordinated
• A small mistake or oversight can have huge implications later on in the project
• Everyone has an opinion
• Decisions have to take into account the requirements, opinions, and attitudes of all those involved
• The customer is rarely right (because of their limited experience and practical knowledge)

Here, in a nutshell, are the major steps used to ensure every activity performed for your project is successful.  Each project requires your manager to:

• Set initial goals
• Establish job plans
• Monitor progress on work done
• Compare progress to job plans
• Look for deviations in the work
• Take corrective action
• Collect historical data

Now let’s take a more in-depth look at what this all means to you and how you will be able to determine the effectiveness of the manager in charge of your project.

The Build Process - An Introduction - Part 1

The Build Process for your project requires you to prepare the space where the work will be done, select and then coordinate the delivery of your materials, and hire the trades necessary to do the work required.  If you’ve done all this, you are now ready for the Build Process for your project.  

When you were planning your renovation, selecting the materials, and working to prepare the construction documentation such as specifications and scope of work, it may have taken you well out of your comfort zone.  Completing all of those tasks requires a great deal of time, patience, and perseverance on your part. Now you need to ensure all that time and effort you’ve invested into your planning and design phase is actually used to build your project. To do this, a process or system is used to manage the build.

To ensure your project is a success, process management tools are used. The more you understand about the build process and how it’s managed, the more it makes sense for you to understand how your project is controlled and the activities and resources are managed. This knowledge equips you with the means to measure and evaluate the progress of the project on a day to day basis, along with the performance of the contractor you’ve hired to do the work.

A fundamental building block of the process used to manage, monitor, and control your project is the Project Control Cycle.  Every activity starts and ends with this cycle. What you need to understand is the project is made up of a number of smaller individual projects or activities and each of these smaller activities is managed by the Project Control Cycle. The success of your renovation depends on how well the Project Control Cycle is applied to these activities.

As the owner of the project, you are a stakeholder and whoever you hire someone to do the work for you, shares the responsibility with you to ensure the work is done to conform to the specifications and scope of work.

Although some of the trades such as the plumber, HVAC, and electricians may need to be certified, the person running your project does not need to be. Nor are they required to be either. So despite all the time and effort you spent with other certified and accredited building professionals and/or suppliers, to help you design and develop your project, there are no guarantees your project will be managed well, or at all.

To protect your project and the investment you are making, you need to monitor the project and measure its outcome to be sure you are receiving the services you paid for.

So how do you do that?

The Project Control Cycle is the key you use to be assured what you have created will be delivered.

Why You Should Not Buy That House

Would I Buy That House?

Ok, I wrote a post to let you know if you were asking yourself the question  "Should you buy that house?" there was help available.

Here I am going to describe some common scenarios some of my investigations uncovered. My advice, you don't buy that house, or if you do want to make an offer, you need to factor in the risk of owning a non-compliant, damaged, or failing home because of the following reasons.

Location, location, location and your emotions aside, your decision to ignore the "tells" of a property may be very costly.

Encroachment

Take a look at this property.  The setbacks for the rear yard are indicated in red, the exterior side yard in tan, the front yard is yellow, and the interior side yard is blue.  The outline of the house is in dark brown.

The only setback not impacted by the location of the existing structure is the front yard.  Adding to the complication of this scenario is the detached garage owned by the neighbour towards the rear of the property. Their garage encroaches onto the property.

If you wanted to add to or modify the house, there would be a great deal of non-conforming issues impacting your ability to develop a plan or design easily. The cost to address the existing issues would probably be equivalent to building a new home.

The only reason to buy this property would be to demolish the existing house and start new, and build within the available allowable area defined by the setbacks.

Would I buy this house to live in?

I would, but the offer would just be for the value of the lot.

Foundation

The foundation of this home has been so neglected and plagued by water issues over the years, it's starting to fail.  You can trace how the water flows along the outside of the foundation wall with the wettest area located at the window for some strange reason.

The damp conditions in the basement would make it unsafe to store anything down there since it would just become smelly and rot - perfect mold food. The moisture problems plaguing this home's foundation make it a serious risk to both the occupant's and home's health.

To fix this problem properly would require the demolition and replacement of the foundation at a cost of nearly $120K CAD.

Don't get me started on the rusty cast iron downspout or the wooden floor joists embedded in the concrete foundation wall either.

Would I buy this house to live in? No, but I would buy for the value of the lot only.

Structural Issues

There are some really weird structural issues out there.  Check this interesting scenario out.  What attracted my attention to the "beam" were a few things.  The first was it was bare, meaning unprimed, then there was the missing lateral support, and finally the rather odd shape to it too.

Upon closer inspection I was surprised to discover the "beam" was not your typical web and flange style configuration, instead the thing I was looking at was a salvaged train rail.

Then there is the questionable floor framing in the background for the stair opening.

This house had a great deal going for it, until you took the time to look at it just a little closer.

If I were to go ahead and renovate the basement later and have an inspection performed, as the owner I would be liable for the costs involved in making the floor structure compliant, and you can bet the pads for the posts are not adequately sized either.

This would be too risky a proposition for me unless, of course, the offer made discounted the risk I would be assuming as the owner.

Would I buy this house? Maybe, but there would be a big write-down in price because of the non-compliant framing and use of a non-approved building material.

Buyer Beware

These are just three examples of different houses with very big yet different issues.  If you are looking to purchase a property, be aware that the charm and uniqueness of the building also may also have its fair share of challenges and encumbrances too.

Before making an offer, determine the risk associated with the non-compliant work or failing infrastructure. 

If you are unsure what the risks are, then ask someone, like me, to help you find them.

Aging In Place

Like you, I want to stay in my home as long as possible and I've met many customers who feel the same way. The vast majority of customers who are concerned with these matters have or have a family member with a mobility issue, are faced with the challenges of housing an aging parent, or are proactively making the right decisions to help them make use or modify their existing space for the future. 

I want you to know that if you find yourself in this situation, you are not alone, there are others who have been here before, and there is help to get you what you need.

Health Canada has put together some thoughts on the matter and you can find them here at Thinking About Aging In Place.

I have to agree with their list of questions we, as individuals, need to consider as we age. I would also like to share many of my customers ask:

• If I want to live in my current home as I age, what modifications could help me remain safe? (e.g., installing hand rails, a ramp, emergency response systems, etc.)
• How will I maintain my home if I need help? Are there services available in my community? Do I have the money to pay for the services if I need them?
• Do I need to move to a more manageable home or consider a home without stairs?
• What are my housing options if my current home no longer suits my needs? What will be the costs?

The article also mentions you need to either move to or be living in an area where you are able to receive the support needed.  Selecting a neighbourhood, maintaining strong connections with family and friends, and staying healthy are wonderful assets as well, but if you have trouble getting up and down the stairs, doorways need to be made larger, or hallways are too constricting, you need answers today that work for you and enable you to stay in your home tomorrow.

It comes as no surprise builders of new homes design for young healthy people (and I plead guilty on that charge), and these homes will become hostile or unlivable for anyone who is older or has a mobility issue.  Considering 90% of people aged 55 today say they want to live in their home for as long as possible, changes are needed to make their existing home more livable.

Seniors Real Estate News says "the number of seniors requiring assistance is expected to double in the next 30 years, and some 10 million existing homes will need accessibility updating if those Canadians are to age in place." You can read the full article here.

Right now you probably have a number of questions about where to start and what plans to make to convert your existing hostile home into a supportive environment you can enjoy as you age. You may also be wondering what your next steps are if you do decide to go ahead and have some work done. Questions like: how do you know if you're getting a fair price for the work?

Well, there are resources and experienced professionals out there who care, and I'm one of them.

To help you, I'm going to do what I can here to provide you with the information you need to get solid pricing and service from building professionals you hire to do the work for you.

You deserve no less.

New Home? Wait Before Finishing Your Basement

Using The Test Of Time

You've just picked up the keys to your new home and are anxious to move in.  First thing on the agenda, finish your basement.

Is that the right thing to do? Have you really thought this through? Maybe you need to wait, live in the house a little, to ensure all is OK.

Your best plan of action after getting the keys to your new home is to wait, watch, and wonder to see what, if anything, will happen.

Why Wait And For How Long?

If you just moved into a newly constructed home it's recommended to wait at least two years before finishing your basement.

Two years? Are you crazy!?

Umm, why so long?

Well there are a number of necessary reasons for you to wait.  I'll review the top three reasons here.

The first has to do with the thousands of pounds of water trying to evaporate out of the walls and floor slab of your new concrete foundation. Water always moves from a wet to dry area and since your foundation walls are waterproofed on the exterior side, and the ground outside tends to be damper than the air inside your home, the only avenue of escape left for water to use is towards the interior of your home.

Mold in an insulated basement wall

The second reason is new homes need time to settle and show how their systems perform. What if something as random as a shrinkage crack appears as the concrete cures? The time and effort needed to remove the material to gain access to the area needing repair is significantly lower if there are no finish materials to demolish and reinstall.

The third important reason is to dive you time to determine how well the surface water is managed around your home.  Displaced earth, such as the backfill used around your home has voids in it and with time, settles and does so unevenly.  As a result, low spots form, puddling occurs, and you now have a surface water issue you need to manage in the yard or alongside your foundation wall.

There are a number of other reasons such as getting to know how your family lives, changing family dynamics, or the need to create an income property.  These are important to consider but they are independent of the systems used for your new home.

Before You Renovate Your Basement

Evaluate First, Then Plan

More basement renovation talk because it's important.

Before you do anything, and I mean anything, inside the basement in terms of planning, calling up someone for a Free Estimate (which is really a waste of everyone's time and effort), or measuring out spaces to be developed, you need to ensure your bulk water management systems are up to snuff.
Bulk water management systems?

Yep, bulk water management and guess what, lucky for you there are only two primary sources for bulk water and they are:

• ground water
• surface water.  

Your Basement Leaks Like A Sieve - Guaranteed

So why is the management of water important to your basement renovation plans?  

Think of your basement foundation this way and you'll see what I mean. Imagine how effective your foundation would be as the hull of a boat. 

Ground Water Leaking Through A New Foundation

Well, your foundation would be pretty leaky because water is able to seep through anywhere there is a joint or connection. The image shown above is of a foundation just a couple of weeks old.  In fact, this house is so new the plumbing rough-in has yet to begin.

Since you know your basement foundation makes for a very leaky boat, to keep things inside your basement dry you can exercise one of two options and they are:

• Build and bury a better leak proof foundation (which will cost you 10s if not 100s of thousands of dollars)
• Keep water away from your existing foundation (which will cost you hundred or maybe thousands of dollars).

You pick.

Since your foundation leaks like a sieve (because it's built that way), the most effective way to keep the interior dry is to keep water away from your home. As a first step, evaluate your surface bulk water management systems before you consider renovating your basement.